SCAN & TOSS ENROLLMENT

To enroll your pharmacy in Scan & Toss, please complete the required fields (noted with a red asterisk), sign where indicated and click Submit. Please note that credit and payment terms requirements apply for all versions of Scan & Toss. Once all parties have reviewed and signed the agreement, you'll receive a copy for your records and API Customer Service will begin the onboarding process.

Should you have questions, please contact API Customer Service at 800-243-8521 or email customerservice@apirx.com.

By signing this agreement, you confirm you agree with the Electronic Record and Signature Disclosure.

Select Scan & Toss® Program:*
Vendor Purchase Options*
$250 deposit per scanner
PVA Mode*
Allows the purchase of a monthly fixed dollar amount of brand and/or generic pharmaceuticals from API.
Tier 2 Generic Program*
Allows for the inclusion or exclusion of API Tier 2 generics (20% instant rebate only items).
SPX Brand Program*
Allows for the inclusion or exclusion of specialty brand name pharmaceuticals sold by the API warehouse. This setting overrides a "generics only" setting.
Scan & Toss® go™ (Generic Rx and OTCs only)*
Are you currently receiving EDI files from API?*
Mobile Application Version*

Scan & Toss® User Agreement


This agreement between Associated Pharmacies, Inc. (API) and the undersigned pharmacy is for the use of a Honeywell Scanner and Scan & Toss® automated ordering software.

API will bill the scanner equipment at the time of agreement processing for a fee of $250 to cover the expense of the equipment to the cooperative. If the pharmacy uses the program as the primary ordering venue for placing RX orders and purchases a minimum of $40,000 in generic pharmaceuticals (per scanner) from the API warehouse within a 24-month period after program installation, the cost of the scanner(s) will be refunded in full in the form of a credit to the API account.

By signing below, I acknowledge I have read and confirm the pharmacy meets the following requirements:

  • Pharmacy is not on CIM or using another perpetual inventory system as their primary ordering vehicle.
  • The computer upon which Scan & Toss® is to be installed operates on a platform of Windows software with a version of Windows 7 or better and this computer is not used in conjunction with any other type of handheld scanning equipment.
  • The computer upon which Scan & Toss® is to be installed will be connected to a printer.
  • Pharmacy understands that the computer using Scan & Toss® is not to be turned off except to reset the program.
  • Pharmacy must utilize an open internet connection (wifi, DSL, cable modem or better) to use the Scan & Toss® program as well as allow constant communication with Scan & Toss® through any protective firewall and/or antivirus software as applicable.
  • Pharmacy understands that any reduction in credit or payment terms with API may result in a change to its use of the Scan & Toss® program.
  • Pharmacy understands this agreement will authorize Cardinal Health to set up a separate EDI (Electronic Data Interface) account number (a Scan & Toss® specific account number). If pharmacy does not wish to have a separate EDI Rx account set up, it will not be eligible for  the Scan & Toss® system to place orders through the device to Cardinal Health.
  • Pharmacy must complete a Software Liability Waiver prior to software installation.
  • Once this form is received, approved and submitted to Cardinal Health, it will take approximately 2 to 4 weeks to set up the EDI account. The pharmacy will be contacted by your AAP Territory Manager or the API office for an installation date once the EDI account has been activated. API orders placed through the Scan & Toss® device will use the existing API account number.
  • Your AAP Territory Manager or API office personnel will install the Scan & Toss® program, train the pharmacy staff and send a test order to API and Cardinal Health (if applicable). Once a test order has been successfully received and processed, the pharmacy is expected to use Scan & Toss® as your primary Rx ordering venue.
  • API will be held harmless for any malfunctions, interruptions or complete disruptions in service while using the Scan & Toss® program. The store understands that it is its responsibility to verify order receipt and processing with either API and/or Cardinal Health.


Scan & Toss® ID™ User Agreement


This agreement is between Associated Pharmacies, Incorporated (API) and the undersigned pharmacy, hereafter known as “the store” and describes the use and terms of the Scan & Toss® ID™(Inventory Director) program.

By signing below, I acknowledge that I have read and confirm the pharmacy meets the following requirements:

  • The store understands that the Scan & Toss® ID™ program will be used to process its Cardinal Health perpetual inventory order to API, where API will remove at its discretion any items it can and/or desires to fill from the submitted order file. Items not processed by API will then be forwarded on to the appropriate Cardinal Health distribution center. Any order shorts during the order fulfillment process realized by API will be forwarded to the appropriate Cardinal Health distribution center as well unless otherwise stipulated.
  • Order cut off times for Scan & Toss® ID™ processed orders are 4:30 PM for Central ground stores if the store requires next day shipping except Eastern, which will be 5:30 PM; 6 PM local for all other time zones except Alaska which will be 3 PM and Hawaii which will be 2 PM. Any orders received after the above cut off processing times will be processed by API the following day.
  • Only one order may be submitted per day using Scan & Toss® ID™.
  • The store is responsible to set all items in their Pharmacy Management System (PMS) as Cardinal Health primary and utilize an up-to-date CIN number for said items.
  • For RX30 PMS systems, the store will change the Cardinal Health name ID to API!%, change the IP address in the system for this vendor to 98.159.192.160 and assign a password for this new “hybrid” vendor. The password required will be the sole responsibility of the store as API will not utilize it in the program.
  • API will send the inventory documents A.K.A. “855’s” back to the PMS the following morning after the order was placed for inventory upload.
  • The store must have its PMS provider update its Cardinal Health master item file weekly to maximize program results.
  • The store understands that the use of and the proper setting of the perpetual inventory component of its PMS and it is through the proper use of this perpetual inventory component that Scan & Toss® ID™ will be effective.
  • The store must complete a Software Liability Waiver prior to software installation.
  • The store may discontinue use at any time by notifying API of the intent.
  • API will be held harmless for any malfunctions, interruptions or complete disruptions in service while using the Scan & Toss® ID™ program. The store understands that it is its responsibility to verify order receipt and processing with either API and/or Cardinal Health.


Scan & Toss® PVA Mode User Disclosure Agreement


The undersigned pharmacy has agreed to use PVA Mode of either the original Scan & Toss or the Scan & Toss ID program and agrees to the conditions below. 

As such, pharmacy agrees to use the following API dollar amounts for purchasing each month. AAP/API makes no claims as to the validity of these amounts or the program’s ability to foresee any potential financial outcome using any Scan & Toss program.

The Scan & Toss original and Scan & Toss ID programs are designed to purchase to these dollar amounts from API until these dollars are exhausted, at which point all ordered items via Scan & Toss programs will be sent to Cardinal Health for fulfillment. These numbers will reset on the first business day of each month unless these amounts are changed, or the program no longer used.

Indicate amount or "unlimited"
Indicate amount or "unlimited"

Scan & Toss® Mobile Application User Agreement


This agreement is between Associated Pharmacies, Incorporated (API) and the undersigned pharmacy, is for the use of Scan & Toss® Mobile application (app) automated ordering software platform.

API will allow the user to download the app from authorized sites such as Google Play Store or the Apple Store or other designated location for the sole purpose of ordering pharmaceuticals and/or Over The Counter (OTC) merchandise from API and/or Cardinal Health.

By signing below, I acknowledge that I have read and confirm the pharmacy meets the following requirements:

  • Pharmacy is not on CIM or using another perpetual inventory system as their primary ordering vehicle.
  • The smartphone or tablet upon which Scan & Toss® Mobile app is to be downloaded is appropriate for either the Android or iOS operating system.
  • The smartphone or tablet upon which Scan & Toss® Mobile app is to be downloaded contains a minimum 5 megapixel camera.
  • Pharmacy owner understands that the Scan & Toss® Mobile app will convert all scanned generic Rx items into an available API generic as appropriate.
  • Pharmacy owner will be responsible for the distribution and use of the activation passwords issued by API.
  • Pharmacy owner understands and acknowledges that it has responsibility for, and accepts all liability in connection with, all purchases made by and through the activation passwords and/or account numbers issued to or associated with pharmacy owner, even where one or more orders are placed without pharmacy owner’s knowledge or permission.
  • Pharmacy owner must immediately inform API if pharmacy owner  needs to deactivate the Scan  & Toss® Mobile app from any device for any reason, including, but not limited to: device theft, loss, or replacement, or departure or termination of any pharmacy staff member(s).
  • Pharmacy owner has completed a Scan & Toss® Mobile app application.
  • Pharmacy owner understands all data collected by Scan & Toss® Mobile will be uploaded to the Scan & Toss® “cloud” server for order processing via the Scan & Toss® Mobile app.
  • Pharmacy owner understands that any reduction in credit or payment terms with API may result in a change of use of the Scan & Toss® program/app.
  • Pharmacy owner understands that for AAP Members this agreement will authorize Cardinal Health to set up a separate EDI (Electronic Data Interface) account number (a Scan & Toss® specific account number). If pharmacy does not wish to have a separate EDI Rx account set up, it will not be eligible for the Scan & Toss® Mobile app to place orders to Cardinal Health.
  • Pharmacy owner must complete an API Software Liability Waiver prior to software installation.

For AAP Members only: Once this form is received, approved and submitted to Cardinal Health, it will take approximately 2 to 4 weeks to set up the EDI account. Once a test order has been successfully received and processed, your pharmacy is expected to use Scan & Toss® as your primary Rx ordering venue. The pharmacy will be contacted by your AAP Territory Manager or the API office for an installation date once the EDI account has been activated. API orders placed through the Scan & Toss Mobile app device will use the existing API account number.

API office personnel will give instructions to install the Scan & Toss® Mobile app program along with the activation password and train your designated pharmacy staff.

Pharmacy/owner will indemnify, defend, and hold harmless API, its parents, subsidiaries, and affiliates, and each of its respective officers, directors, owners, managers agents from and against any and all liability, costs, and expenses whatsoever (including reasonable attorneys’ fees and expenses) arising from Pharmacy/owner’s use of any Scan & Toss® program including, but not limited to, any malfunctions, interruptions or complete disruptions in service while using any such program. The pharmacy owner understands that it is his/her responsibility to verify order receipt and processing with either API and/or Cardinal Health.


Data Interchange Agreement


This Data Interchange Agreement (“Agreement”) is made effective as of the date below (the “Effective Date”), by and between Associated Pharmacies, Inc, having a principal place of business at 211 Lonnie E. Crawford Blvd, Scottsboro, AL 35769 (“API”), and the pharmacy listed below (“Customer”).

API has agreed to electronically transmit Confidential Information and Transaction Data (as defined herein) via electronic data exchange. “Transaction Data” means electronic data files. For purposes hereof, "Merchandise" shall include prescription drugs, over-the-counter drugs, health and beauty aids and sundries, products and updates thereof, catalogs, invoices. Transaction Data includes any information that may be (i) disclosed at any time to Customer by API or its personnel in anticipation of, in connection with or incidental to the Agreement; (ii) processed at any time in connection with or incidental to the Agreement; or (iii) derived from the information described in (i) and (ii) above, notwithstanding whether the information has been classified or marked by API as “Confidential Information” or “Transaction Data”. Depending on the intended usage, Transaction Data may be provided in either paper or electronic formats.

1. DEFINITIONS. Except as otherwise stated herein, capitalized terms used in this Agreement will have the meanings set forth herein.

2. CUSTOMERS. Each Customer that has access to or uses the Transaction Data must be a current API  account.

3. CONFIDENTIALITY AND PROPRIETARY RIGHTS.

Use and Disclosure of Confidential Information. Each party may disclose to the other party certain valuable confidential and proprietary information to the other party. The term “Confidential Information” means any information and materials, whether in oral, written, graphic or electronic form regarding the existence of this Agreement and the terms and conditions thereof and all proprietary information, data, including Transaction Data, trade secrets, business information, technical, marketing, financial, personnel, planning, and other information that a party discloses to the other party or to which a party obtains access in connection with the negotiation and performance of this Agreement and any information that is marked confidential or which the receiving party should reasonably known to be confidential. Confidential Information will not include: (a) information lawfully obtained or created by the receiving party independently of the disclosing party’s Confidential Information without breach of any obligation of confidence, or (b) information that enters the public domain without breach of any obligation of confidence.

(a) Except as expressly permitted by this Agreement, Customer will not disclose API Confidential Information to any other person or use API Confidential Information for any purpose other than performing its obligations under this Agreement. Customer will use all reasonable care in handling and securing API Confidential Information and will employ all security measures used for its own proprietary information of similar nature.

(b) Period of Confidentiality. The restrictions on use, disclosure and reproduction of Confidential Information set forth in Section 3(a) will, with respect to Confidential Information that constitutes a “trade secret” (as that term is defined under applicable law), be perpetual, and will, with respect to other Confidential Information, remain in full force and effect during the term of this Agreement and for three years following the expiration or termination of this Agreement.

(c) Injunctive Relief. The Customer agrees that the breach, or threatened breach, of any provision of this Section 3 may cause irreparable harm without adequate remedy at law. Upon any such breach or threatened breach, API will be entitled to injunctive relief to prevent the other party from commencing or continuing any action constituting such breach, without having to post a bond or other security and without having to prove the inadequacy of other available remedies. Nothing in this Section 3(c) will limit any other remedy available to either party.

(d) Retained Rights. Customer rights in the Transaction Data will be limited to those expressly granted in this Agreement. API reserves all trademarks and trade secrets not expressly granted to Customer. All changes, modifications, improvements or new content made or developed with regard to the Transaction Data, whether or not (a) made or developed at Customers request, (b) made or developed in cooperation with API, or (c) made or developed by API expressly for Customer, will be solely owned by API. Customer acknowledges that the Transaction Data contains trade secrets of API. API retains title to all material, originated or prepared for Customer under this Agreement.

4. INDEMNIFICATION. API and Customer agree to indemnify, defend, and hold harmless the other from all claims, including third party claims, and liabilities, damages, losses, and expenses, including without limitation reasonable attorney’s fees, incurred by either API or Customer, arising out of or in any way connected with: (i) API’s or Customer’s negligent use or willful misuse of the Transaction Data, (ii) any unauthorized access to the Transaction Data through API’s or Customer’s websites, (iii) API’s or Customer’s breach of any privacy, confidentiality or security obligation contained in this Agreement, (iv) any claim that API’s or Customer’s Transaction Data or other API or Customer materials infringe any patent, copyright or other intellectual property rights or incorporates any misappropriated trade secrets.

5. LIMITATIONS OF LIABILITY.

IN NO EVENT WILL API BE LIABLE UNDER THIS AGREEMENT FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES OF ANY KIND, WHETHER BASED ON BREACH OF CONTRACT, WARRANTY, TORT, PRODUCT LIABILITY OR OTHERWISE, WHETHER OR NOT API HAS BEEN ADVISED IN ADVANCE OF THE POSSIBILITY OF SUCH DAMAGE.

6. SECURITY COMPLIANCE. Customer agrees to comply with the security requirements set forth in this Agreement and all provisions of API security procedures as are pertinent to API operations or otherwise made available or conveyed to Customer by API from time to time (“Security Policies”).

7. TERM AND TERMINATION.

(a) Term. This Agreement will commence on the Effective Date and will continue in full force, unless earlier terminated in accordance with the terms of this Agreement.

(b) Termination for Convenience. API or Customer may terminate this Agreement without cause, at any time by providing at least thirty (30) days prior written notice to other party.

(c) Termination for Cause. API may terminate this Agreement immediately by notice to the Customer if: (i) Customer breaches any material term of this Agreement; (ii) Customer announces a cessation of its entire business; elects to dissolve and wind-up its business, makes a general assignment for the benefit of creditors or petitions for or appoints (or a third party causes to be appointed for such party) a receiver, custodian or trustee to take possession of all or substantially all of Customer property; or (c) any representation or warranty made herein by Customer is false or misleading in any material respect as of the date on which it was made or becomes false or misleading in any material respect at any time thereafter.

(d) Obligations After Expiration or Termination. Upon the expiration or termination of this Agreement for any reason Customer will: (i) promptly cease using all Transaction Data (ii) destroy or return to API all copies (including partial copies) of the Transaction Data, and deliver to API written certification of an officer of Customer that Customer has complied with its obligations in this Section 7(d).

(e) Survival of Provisions. Those provisions of this Agreement that, by their nature, are intended to survive termination or expiration of this Agreement will remain in full force and effect, including, without limitation, the following Sections of this Agreement: 3 (Confidentiality and Proprietary Rights), 4 (Indemnification), 5 (Limitation of Liability), 6 (Security Compliance), 7(d) (Obligations after Expiration or Termination), 7(e) (Survival of Provisions), and 8 (Governing Law) – 15 (Entire Agreement).

8. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of Alabama, exclusive of its rules governing choice of law and conflict of laws. Any dispute, legal action or proceeding arising under this Agreement will be brought exclusively in the federal or state courts located in Scottsboro, Alabama, and the Parties hereby irrevocably consent to the personal and exclusive jurisdiction and venue therein.

9. ASSIGNMENT AND SUBCONTRACTING. Customer will not assign, subcontract, transfer, or otherwise dispose of, in whole or in part, any of its interests, rights, or obligations under this Agreement without API prior written consent, and any attempt to do so shall be void and without further effect. API may assign any and all of its rights and obligations under this Agreement to any affiliate of or successor to API.

10. NOTICES. All notices and other communications required or permitted under the Agreement will be in writing and shall be deemed to have been duly given: (a) when delivered by hand; (b) three (3) days after being sent by Registered or Certified U.S. Mail, return receipt requested and postage prepaid; or (c) one (1) day after deposit with a nationally recognized overnight delivery or express courier service. In each case, notice will be sent to the addresses and to the attention of the individuals set forth on the signature page herein (or to such other individuals or addresses as a party may designate by notice).

11. NO WAIVER. No delay, failure or waiver of either Party’s exercise or partial exercise of any right or remedy under this Agreement will operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. Any waiver by either Party of any provision of this Agreement will not imply a subsequent waiver of that or any other provision of this Agreement. The remedies under this Agreement will be cumulative and are not exclusive. Election  of one remedy will not preclude pursuit of other remedies. Other than those remedies specifically disclaimed in this Agreement, all remedies set forth in this Agreement will be in addition to all other remedies available under this Agreement or at law or in equity.

12. SEVERABILITY. If any provision of this Agreement is held invalid, illegal or unenforceable, the validity, legality or enforceability of the remaining provisions shall in no way be affected or impaired thereby.

13. AMENDMENTS. This Agreement may only be amended by API upon 30 days prior written notice by API to Customer and in accordance with API’s Articles of Incorporation and Bylaws.

14. COUNTERPARTS. This Agreement may be executed by API in one or more counterparts, including counterparts transmitted by facsimile and scanned images transmitted by email, and each of which shall be an original but all such counterparts will constitute one and the same instrument.

15. ENTIRE AGREEMENT. This Agreement, the Schedules and the documents incorporated herein, is the final, full and exclusive expression of the agreement of the parties and supersedes all prior agreements, understandings, writings, proposals, representations and communications, oral or written, of either Party with respect to the subject matter hereof and the transactions contemplated hereby.

IN WITNESS WHEREOF, API and Customer have each caused this Agreement to be executed by its duly authorized representatives as of the Effective Date, and such execution evidences each party’s acceptance of and agreement with the terms and conditions set forth herein.

For Notices:

If to Customer: use address specified below 

If to API: Associated Pharmacies, Inc. 211 Lonnie Crawford Blvd. Scottsboro, AL 35769 Attn: Clint King


Software Liability Waiver


I, on behalf of the undersigned requester and its subsidiaries, affiliates, owners, employees and agents (collectively, “Pharmacy”), hereby consent to, and understand and accept all risks associated with, the installation and use of the application software developed by American Associated Pharmacies (AAP) or its subsidiaries in order to allow the undersigned Pharmacy to purchase pharmaceutical supplies from AAP/API.

I understand that even with the exercise of due care by AAP, installing this software may result in damage, to include, but not be limited to, the media itself or the data contained on it. I fully acknowledge that: (a) risks and dangers exist in the installation and use of third party software, including without limitation, incompatibility; (b) the undersigned Pharmacy’s receipt of the software may result in unauthorized use of or damage to the devices and systems using or connected to the application, including loss of data; (c) these risks and dangers may be caused by the negligence of AAP and/or its subsidiaries, affiliates and its and their respective employees, third party contractors, affiliates, officers and directors, as applicable (collectively, the “Released Parties”)  in developing or installing the software; and (d) these risks and dangers may arise from foreseeable or unforeseeable causes. By my execution of this Waiver, I hereby agree and represent that the undersigned Pharmacy voluntarily assumes all risks and dangers and accepts all responsibility for any misuse, losses and/or damages, whether caused in whole or in part by the negligence or other conduct of the Released Parties, associated with the installment and use of the application. Pharmacy hereby waives any and all demands, claims and causes of action related to the foregoing against the Released Parties and agrees to indemnify, hold harmless, and defend the Released Parties from any and all claims, demands, losses, expenses, costs (including court costs and attorneys’ fees) and causes of action whatsoever in law or equity before any administrative agency or judicial tribunal arising from the development, installation and use of the software.

I ACKNOWLEDGE THAT THE SOFTWARE, ANY UPDATES AND ALL DOCUMENTS RELATED THERETO, AND THE USE THEREOF, ARE ACCEPTED BY ME “AS IS” AND “WITH ALL FAULTS” AND WITHOUT ANY FURTHER WARRANTY, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, SECURITY, AVAILABILITY, OR SATISFACTORY QUALITY. I ACKNOWLEDGE THAT AAP EXPRESSLY DISCLAIMS AND EXCLUDES ALL OTHER WARRANTIES. THE RELEASED PARTIES SHALL NOT BE LIABLE TO THE UNDERSIGNED PHARMACY OR ANY THIRD PARTY FOR ANY LOSS OR DAMAGE RESULTING FROM THE DEVELOPMENT, INSTALLATION, AND/OR USE OF THE SOFTWARE.

I, the undersigned individual, do hereby represent and warrant to the Released Parties that I have the authority to execute this Waiver on behalf of the Pharmacy designated below.


I agree to all terms and conditions listed above.

Use your mouse or finger to draw your signature above
Name*
Date*
Address for Notices*
Use your mouse or finger to draw your signature above
Name*
Date*
Approved for Scan & Toss*
Use your mouse or finger to draw your signature above
Name*
Date*

API CS 2

Will be assigned by Cardinal Health in 2 - 4 weeks